Minutes of the
Item #1 CALL
TO ORDER The Zoning & Land Information Committee meeting was called
to order by Chairman Rasmussen at
Item #2 Approve agenda and publication Moved by Marilyn to approve the publication and agenda, 2nd by Virginia. Motion carried.
Item #3 Approve minutes of the
Item #4 To hear a petition of Randy Poad to rezone 6 acres from Agricultural/Forestry to Agriculture/Residential in Section 28 of Town of Buena Vista (9) Randy Poad is present, he stated he is selling crop land to his brother, he is keeping the remainder although the land is not adjoining. The irrigation pivot is sitting on Randy’s land. They want to get all the farm land onto 1 parcel. Bob questioned if the remaining 34 is legal? Mike stated he is not sure but there are no buildings on it. Virginia suggested when the 34 is resurveyed, get it rezoned if less than 35 acres. Moved by Bob to approve and send to County Board, 2nd by Virginia. Motion carried.
Item #5 To
hear a petition of Susan Unruh to rezone 31 acres from Agricultural/Forestry to
Agriculture/Residential in Section 16 of Town of Marshall Ken
Hanson is present to represent Susan Unruh. Ken presented this is 31 acres, they
want to rezone to Ag/R. There is an accepted offer to purchase contingent upon
the rezone and that they can build another building. Ken stated that when
purchased in 2002, there seemed to be no problem, now to build another building
it needs to be rezoned. This was originally owned by Symons who owned a lot of
land and sold this off. Originally it was 39 acres, Hanson sold off 5 acres
with another 40 acres, which made it legal but it left 30 acres with this
parcel. Moved by Bob to approve with a Deed Restriction to limit to one house
and send to
Item #6 Proposed budget for Zoning office Mike presented the Zoning Budget. Mike is keeping the fees the same. He is trying to budget accounts better. Example 1 ink cartridge is $100. He is shifting money from one account to another to be actual. For upcoming revenue, he has cut back on WI funds, Sanitary permits and mapping. We will not have as much revenue as we have in the past. 2012 we were over $35000 on revenue but it also causes us to go over in expenses. In expenses, the only thing we have to change is we are expected to cover our salary so we need to come up with over $8000 to cover the increase. He has presented the same increases as last year that the committee turned down. The closest to balancing the budget is raising the Maintenance Fees. Everything else will only increase the revenue a few hundred dollars. Other ideas are to raise other fees. Jeanetta stated the $8000 does not cover the 14% health insurance that they have not told departments about yet. Richard question that some of the revenues don’t go to zoning, the Platbook raised us over $5000 but it goes to the General Fund. Jeanetta states they do it with every department. Jeanetta stated the committee voted on the Platbook and it was to go to the General Fund. Bob questioned why we don’t treat all revenue for Revenue generating departments the same and they get their own revenue. Mike explained that if everyone that was late pumping would come into compliance before we assess late fees we would lose revenue and if all the reports that are currently late would come in we would get an additional $10000. Bob ask if there is a large enough incentive to get people to maintain their system. Our next step will be go from a $50 citation to a $200 citation plus court cost. Jeanetta ask what percent of the budget is covered by fees and the rest tax levy. Mike stated 68-70% is covered by fees. Mike presented he has an actual to budgeted number on the last page 81.3% was actually covered our budget with fees. Bob ask if he budgets the same amount will it cover the raises? He had to make up a reduction in tax levy by about $8000. Jeanetta stated Mike works on getting actual numbers and not on what we could get. Bob ask why would Zoning predict that their revenue would decrease. Mike explained that we are to the 5th year of our 3 year sanitary maintenance cycle and we will not issue as many sanitary permits as we have because we have been catching the failed systems and getting them replaced. Bob feels that with looking at the actual revenue with what was budgeted we are higher then budgeted so we have met our budget. Mike asked do we want to keep the same budget as last year without raising fees? Moved by Larry to go with the budget as presented, 2nd by Bob. Motion carried.
Item #7 Proposed Land Information budget Paul presented his Land Information (Retained Fees) Budget: The first 5 items are from the Land information for 50 hours. The middle items are the same. New equipment is over by $5000 because we thought last year the plotter would cost $7000, this year it went up dramatically. The plotter came in at $14500.00. Bob questioned why the plotter would cost $7000 and now it went up to $14500, than why is Paul budgeting $2000. New equipment this is, the IT department thought all 3 servers could be replaced with 1 larger server at $15000. The Sheriff’s server needs to be replaced, one is the GCS server, and the Register of Deeds server. When IT made this suggestion if was lower and as the meeting went one the price went up. Budgeted is a mapping upgrading for $8000, seems there are always upgrades needed and it wasn’t used last year. Paul explained one thing is the highway parcels were never put in with precision and were put in hastily just to get them on the map another is that we didn’t have coordinates on all our corners. When the computerized mapping was done, some of the corners were put in with an educated guess. Bob questioned, the other coordinates that have been done were out of Grant funds. We have the option of hiring someone or contracting for it. Larry asked what happened to last years $8000? Paul stated it is still sitting there to be used. Paul explained that if the money is not spent, it is just kept there to be used later. Mike explained the new printer/scanner will scan large prints. Bottom line is $33583.13, last year it was $25883.61. Retained fees do not collect interest.
Land Records Grant: We receive from the state as the
difference of what we collect and $50000.00. We have to tell the state what
project we will work on, all of this and in the future will be sent on
coordinates. We started in
Electronic Access fees: We get $2 of every recorded document. This money is set up to make sure our data is accessible to the public. We have 2 different private companies that are paid out of this fund. Public access computers come out of this fund. $1000 was put in for public computers.
Virginia questioned, none of these are tax levy dollars? Bob stated the servers will have to go to finance. Bob does not want to approve that 3 servers will be replaced by one, that needs more oversite. Moved by Virginia to approve the budgets and send to Personnel/Finance, 2nd by Jim. Motion carried.
Item #8 UW-Madison request to GIS data to archive Paul presented this was on last months
agenda. Paul was asked to get more information on what it will be used for. Paul
stated he received information that this is only used of students and
information that they would use. Bob asked why only 23 counties contribute to
this archive? Paul said he asked that also and the info he received is they
have signed with any county but elsewhere it says they have Geo Spacial data for 52 counties. 23 are the ones that have
signed agreements, they have paid fees ti 4 counties.
Only a few have flat out refused to provide data. Richard questioned how much
work would this create for Lynn, Mike thought less then an hour. Bob ask what
is to protect the confidentially? Mike added that at County Board 2 months Ben
told us we were charging too much with relation to the Open Records law and
that the option is charge them $50 or give the info away because it is public
record. Moved by Larry grant the request, 2nd by
Item #9 SWWRPC Data Sharing request Mike presented he
sent out a copy of the email that was sent to him. This morning
Item #10 Primate Sanctuary Mike presented that he has talked to
Gaylord and Richard prior. It needs attention. The same group came to Iowa
County for monkeys and other animals that the UW is doing research on. They
would care for them, wash them, feed them, give them the medicine they need.
The concern was that is was next to a county park. The concern was what happens
if they get loose. He was contacted after the last Zoning meeting, they stated
the state feels it is the same use as a dog kennel. The Ordinance states a
kennel needs to be more then 1300 feet from a residence. They now feel the land
was out of the question because they don’t want to go through a conditional use
permit. They are now looking at property in Grant county or an unzoned township. Mike feels it should be addressed in the
new zoning ordinance. Bob stated dogs are domestic and we had come up with a
definition for exotic animals. Jeanetta added that there was a guy in Vernon
county that had an exotic cat and had to move out of the county.
Item # 11 Non-metallic
mining
a.
Frac
sand Mike suggested a 6 month extension on
the Moritorium. Moved by Bob to extend 6 months and
send to county board for approval., 2nd by Larry. Motion carried.
At 3:25 pm. Connie Champnoise ask for the floor to discuss frac sand mining. She thanks the county for the opportunity to serve on the Subcommittee.
b.
Possible
subcommittee creation Mike presented, last month a
sub-committee was discussed. He presented a list of Mary Ann Stanek, Megan Thompson,
Jim Chitwood, Ben Southwick, Connie Champnoise, Larry
Sebranek, Bob Holets, Richard Rassmussen, Cathy
Cooper, Ken Anderson, Darin Gudgeon and maybe someone from SW Regional
planning. Virginia suggested an odd number of people, but Jeanetta added that
Ben would only be a consultant not a member. The goal is to come up with
language to regulate Frac Sand mining. Bob questioned
why we couldn’t use something another county has drafted and not reinvent the
wheel. Richard stated this committee would regulate all types of mines not just
Frac Sand. Jeanetta added that we need to be careful
coping another counties ordinance, we need it more specific to our county. Mike stated an issue is the zoned, unzoned, and self zoned townships. Ron Salinger questioned
by creating a committee, does it end the moratorium or would it continue? A
resident from Richwood spoke to his concerns about Frac
Sand, the blasting, endless trucking and fine silica sand in the air. He went
on to say he attended a meeting by the River Board and it was a very emotional
meeting. They have stopped all the mining in their jurisdiction. Moved by Larry
to send Mike’s list of names to Committees on Committees, 2nd by
Jim. Motion carried. With a maximum of 5 meetings.
Item #12 Complaints None
Item # 13 Pay Bills None
Item #14 Adjourn Next
meeting will be Monday, October 7 @
Minutes respectfully submitted by Cheryl Dull.